Connect Greenhouse to Talent Llama

From Talent Llama, in the Side Navigation at the bottom, click the “...” menu, then Integrations.  Then click the ‘Connect’ button next to Greenhouse. 

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To connect Talent Llama with Greenhouse Recruiting, you’ll need to create a Harvest API Key and an Integrated System User (ISU) Id.

Create a Harvest API key

Follow the steps in this article to create the API key, and verify that the permissions below are selected when configuring the Talent Llama integration.

Credentials

In the Create New Credential box, make the following selections:

• API Type: Harvest
• Partner: Talent Llama
• Description: Talent Llama Harvest API Key

Permissions

Verify that the following permissions are selected for the Talent Llama integration: 

Applications

• GET: Retrieve Application
• GET: List Applications
• POST: Add Attachment to Application
• POST: Move Application
• POST: Reject Application

Candidates

• GET: Retrieve Candidate
• GET: List Candidates
• POST: Add Note

Job Openings

• GET: List Openings For a Job

Job Posts

• GET: List Job Posts
• GET: Retrieve Job Post for Job
• GET: List Job Posts for Job

Jobs

• GET: Retrieve Job
• GET: List Jobs

Job Stages

• GET: List Job Stages for Job
• GET: Retrieve Job Stage
• GET: List Job Stages

Rejection Reasons

• GET: List Rejection Reasons

Once you have the API Key, in Talent Llama, enter this value in the API Key field.

Create an Integrated System User (ISU) 

To update data in Greenhouse Recruiting from within Talent Llama, like archiving or changing stages, you’ll need to create an integrated system user. Follow the steps in this article to create your ISU, then this article to find the User Id for the ISU you created. In Talent Llama, enter the value of the User Id for the Talent Llama ISU Id field.

Save the Integration in Talent Llama 

With both the API Key and Talent Llama ISU Id entered, you can now click Save and, if connected correctly, will see additional information under the Greenhouse Integration in Talent Llama.

Create Webhooks

To automatically add applicants from Greenhouse Recruiting to Talent Llama when applicants first submit an application, or when they move into a stage, you’ll need to create two webhooks. Follow the steps in this article to create each webhook. Use the values listed below to configure the Applicant Created and Stage Changed webhooks (they must be created separately):

Applicant Created Webhook

• Name: Talent Llama Integration
• When: Applicant Created
• Endpoint URL: Copy the Webhook URL from Talent Llama
• Secret Key: Copy the Secret Key from Talent Llama

Stage Changed Webhook

• Name: Talent Llama Integration
• When: Stage Changed
• Endpoint URL: Copy the Webhook URL from Talent Llama
• Secret Key: Copy the Secret Key from Talent Llama

Use the Talent Llama integration with Greenhouse Recruiting

With your integration Connected and Webhooks set up, you can now send Talent Llama interview invitations when candidates first apply or when they move into one or more stages.

Import Applicants from Greenhouse

1. From the Applicants tab, click the button to the right that says Import from Greenhouse
2. Find the Job from Greenhouse by typing the job name
3. Select the Job from which you want to import applicants
4. Select one or more Stages from which you want to import applicants
5. Click Start Import
6. Check the status of any import by clicking the Import History button at the top of the Applicants tab

Turn on Automatic Invitations (Optional)

If you want full automation of interview invitations, you can configure Talent Llama to auto-send email invitations when applicants are imported.  Make sure to review your Email Invitation content under Account Settings before activating.

Edit Linked Job Interview Stages

If you’ve made a mistake when selecting Interview Stages, or changed your hiring workflow, you can edit the Interview Stages that will be synced with Talent Llama.  When applicants move into one of these Interview Stages, their application will automatically be imported into Talent Llama.

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Update Applicant Status from Talent Llama Evaluation

When applicants finish their interview, Talent Llama provides an instant evaluation.  With the Talent Llama and Greenhouse Connection, you can modify the applicant’s status in Greenhouse directly from the Talent Llama evaluation.  You’ll know an applicant is synced to Greenhouse from the logo and Interview Stage showing next to the applicant’s name.

Change Interview Stages: Select the Interview Stage you’d like to move the Applicant to and submit

Archive (Reject): Select the Archive Reason, add an optional note, and submit

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View Talent Llama Evaluation Summary in Greenhouse

Applicant Status changes can be seen in Greenhouse immediately.  Talent Llama will also push evaluation results to the Greenhouse Candidate Profile screen under Notes. 

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That’s it, happy interviewing!

Additional resources

For additional information or troubleshooting not covered here, reach out to support@talentllama.com

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